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  • 1.  One email for two invitation lists

    Posted 04-02-2025 23:18

    Is there a way to duplicate the whole set of emails from one invite group to another? 

    I have two invite groups which I want to send out the same email without having to completely redesign it, the difference  as to why I have two invite groups is the sender will be different for both groups as it's a joined event. 

    What's the easiest way to send this without having to redesign the email? When I add the new invitation list, a new set of emails gets created which default to the blank templates. 


    #ManagingEvents

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    Berna Akkaya
    Manager, Marketing
    MaxCap Group Australia
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  • 2.  RE: One email for two invitation lists

    Posted 04-03-2025 11:31

    Hi Berna,

    Yes, you can duplicate the emails by using the "Copy Email" feature in Cvent. Here's how:

    1. Go to the Email Designer for your first invite group.

    2. Locate the email you want to copy and click "Actions" > "Copy Email".

    3. Select the new invite group as the recipient.

    4. Update the sender details for the new invite group while keeping the design intact.

    5. Save and schedule the email.

    This method prevents you from having to redesign the email from scratch. Let me know if you need further guidance!

    Please contact me if you need any assistance with your event in Cvent.



    ------------------------------
    Amarnath Annamalai
    Freelance Cvent Specialist
    www.cvntexpert.com
    info@cvntexpert.com
    ------------------------------



  • 3.  RE: One email for two invitation lists

    Posted 04-03-2025 12:51

    Thanks Amarnath - That's a super helpful tip that new users (and some seasoned users) may not be aware of.  That's definitely a great time saver!



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    Rebecca Yousif
    Event Technology Cvent Administration Senior Administrator
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  • 4.  RE: One email for two invitation lists

    Posted 04-03-2025 20:37

    Hi Amarnath, I have given this a go but it won't let me choose the guests from the second invitation group as the email is copied the the first invitation group. I want to use two different invitation groups as the sender email will be separate. 

    The tip above, did work for something else I could do, but would still like to know if the above is possible. 



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    Berna Akkaya
    Manager, Marketing
    MaxCap GroupAustralia
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  • 5.  RE: One email for two invitation lists

    Posted 04-04-2025 00:26

    Hi Berna,

    Once you've created your new invitation list and imported the contacts, please follow these steps to reuse an existing email:

    1. Go to Event Emails

    2. Select the new invitation list

    3. Click "Create Email"

    4. Choose "Use an existing email in this event"

    5. Select the email you want to reuse from the other invitation list

    6. Save it

    If it doesn't work or you run into any issues, feel free to email me or send a private message. Happy to help!



    ------------------------------
    Amarnath Annamalai
    Freelance Cvent Specialist
    www.cvntexpert.com
    info@cvntexpert.com
    ------------------------------