| Plan and Promote |
| Product/Feature |
Benefits/Value |
| Meetings Management |
Streamline processes and reduce event costs at your conferences. Create approval processes for meeting requests, gain transparency into meetings, collect meeting details, and pull real-time reports. |
| Cvent Supplier Network |
Centralize the venue sourcing process across the team and use the Cvent Supplier Network to find the ideal vene that can accommodate your complex conference venue requirements. Get valuable venue information upfront from over 309,000 global venues and streamline the RFP process. Access reports and data to make venue sourcing easier for future events. |
| Vendor Marketplace |
Putting together an amazing conference requires the support of several vendors. Cut vendor sourcing time in half with Cvent Vendor Marketplace Powered by Reposite where you can search over 25,000 offerings across 3500 locations. Using the help of AI you can find best fit vendors and get thorough proposals back in no time. |
| Registration |
Conferences are often complex events with different attendee types, pricing structures, and travel information. Cvent's Registration allows you to create fully customized attendee experiences, drive more registrations with targeted communications, all while keeping all your information in one organized place. |
| Speaker Resource Center |
Cvent's Speaker Resource Center is a centralized hub that reduces that challenge of manually managing speaker schedules, presentations, and tasks that comes with organizing a conference. The self-service options and task reminders allow your speakers to upload important information about themselves, saving you time with lots of back and forth communincation. |
| Abstract Management |
Content is one of the most important aspects of a conference so that means choosing the right speakers and sessions is vital. Abstract management allows you to collect submissions, simplify reviewing, and selecting proposals, ensuring no content is overlooked due to manual errors. |
| Exhibitor Management |
Cvent's Exhibitor Management tools aid your event planning by allowing organizers to efficiently manage exhibitor registration, logistics, and communications in one platform. This improves exhibitor experiences and helps maximize conference ROI by offering real-time insights and seamless coordination. |
| Event Diagramming |
Design a detailed diagram of your conference setup using accurately scaled floorplans from your chosen venue, so you know the exact number of setups that can fit. If you use the same layout each year, easily clone the event and make necessary adjustments. Collaborate with key event stakeholders, leaving comments back and forth to ensure everyone stays aligned. Upload your attendee list to organize special breakouts or luncheons, strategically seating key customers for optimal networking. Preview your diagram in 3D to confirm it meets your expectations. |
| Passkey |
Streamline hotel accommodations for your conference by integrating them into the registration process. Efficiently manage room blocks and coordinate with hotels to create a seamless experience for attendees. Use custom-branded email communications and website design to emphasize your brand from start to finish. Conference attendees can reserve rooms within your block immediately after registering from any device, helping you fill contracted room blocks faster and reduce the risk of attrition. |
| Attendee Engagement |
| Product/Feature |
Benefits/Value |
| Attendee Hub |
With Attendee Hub, you can tailor every interaction, from personalized agendas to targeted content, ensuring each attendee feels uniquely valued. It also empowers attendees to connect with each other, building a sense of community, while helping sponsors and exhibitors maximize their brand exposure and lead generation. And because it’s all on a single, unified platform, you have complete control and insights at your fingertips. Attendee Hub transforms your events into unforgettable experiences that drive real impact. |
| OnArrival |
Cvent OnArrival enhances conferences by streamlining the check-in process with automated badge printing and real-time attendance tracking, reducing wait times for attendees. Its seamless integration within Cvent and most CRMs and marketing automation allows for a more personalized and efficient event experience while giving you deeper insights into the attendee footprint and robust dashboards and reporting.
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| Appointments |
If you are hosting a conference, you need to allow your customers to create a space for their attendees' face-to-face time. Organizers can manage appointments on behalf of their attendees, have control over how attendees can schedule events, and can provide a seamless appointment-scheduling experience for their attendees. |
| LeadCapture |
If you are hosting a conference, LeadCapture enables exhibitors and sponsors to qualify, rate, and take notes on each lead. With real-time access to lead data, they are armed with the ability to prove and improve ROI. |
| Insights |
| Product/Feature |
Benefits/Value |
| Engagement Scoring |
Cvent engagement scoring helps event organizers assess attendee interest by tracking interactions, such as session attendance, app usage, and survey responses, assigning each attendee a score. This data-driven approach enables organizers to identify highly engaged participants, personalize follow-ups, and enhance overall event experiences.
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| Surveys |
Cvent Surveys offers advanced features for conferences, allowing organizers to collect feedback before, during, and after an event, ask session-specific questions, target specific groups of attendees, and analyze event success. Surveys Premium also provides the ability to gather structured feedback on speakers, compare speaker ratings, and use shared surveys for multiple events, saving time and standardizing survey questions.
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| Reporting & Insights |
Cvent reporting provides real-time insights and customizable data analytics that help event organizers make informed decisions, improve attendee experiences, and measure ROI. Its comprehensive tools streamline event management and post-event analysis, enhancing overall conference success.
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| Access Portal |
At large conferences, it is essential to streamline communication and align with all key stakeholders. Utilize Cvent's Access Portal for a fully branded portal where stakeholders can view meeting policies, event calendars, submit meeting requests, and access real-time reports.
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| Integrations |
Cvent integrations streamline event management by connecting registration, check-in, and engagement tools from the Cvent platform to a wide array of out-of-the-box and custom integrations, improving organizers' efficiency. These integrations not only improve quality marketing leads and sales flow, but they also enhance the attendee experience through seamless data sharing and personalized interactions across different touchpoints during conferences.
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